🗂️ Organize Your Email List

Mailbird Next can display your email list in sections grouped by Date or Sender. You can also keep a single list without group headings.

These options change how the list is displayed. They do not move emails into different folders.

⚙️ Choose a Grouping Option

1. Open your Inbox or another mail folder.
2. In the toolbar above the email list, click Group by, immediately to the left of the Refresh button.
3. Under GROUP BY, select Date or Sender.

The change is applied immediately and saved automatically. You do not need to restart Mailbird Next.

📅 Group by Date

Select Date to organize emails under headings such as Today, Yesterday, Earlier this week, Last week, Earlier this month, Last month, and Older.

Mailbird Next uses local dates and shows the newest date sections first. You can collapse or expand a section using its heading.

👤 Group by Sender

Select Sender to bring conversations from the same correspondent together. Some business senders may be grouped under their company or domain rather than under each individual email address.

Sender grouping does not sort the list alphabetically. Groups follow the list’s message order, with the most recent activity first. In the Sent folder, grouping uses the recipient rather than your own sending address.

📩 Keep Unread Conversations at the Top

The same menu includes Group unread conversations at the top. This is a separate option that helps prioritize unread conversations.

💡 Tip: When grouping by Date, the date sections still stay in date order. Enabling unread-at-top does not move older date sections above newer ones.

🔄 Return to a Single List

1. Open the Group by menu above the email list.
2. Select None - single list.

This removes the Date or Sender section headings. The grouping preference is shared across folders, rather than saved separately for each folder. Search results are shown as a flat list regardless of your grouping selection.

🧵 Is This the Same as Conversation View?

No. Date and Sender grouping organize the entries in your email list into sections. Conversation view controls whether related emails are combined into threads.

💡 Tip: For conversation threading, see Grouping or Ungrouping Emails as Conversations in Mailbird Next.

⚠️ If the Grouping Menu Is Missing

Available controls can differ in older versions. Please always ensure that you are using an up-to-date desktop version of Mailbird Next. If you still cannot find these options, contact us with your version number.

💬 Need More Help?

If you need help, contact our Customer Happiness Team. Include your Mailbird Next version, operating system, and a description of what you see. We’re always happy to help.